For HVAC Contractors
When a homeowner’s AC dies at 9pm, they message the next company on the list. CloseReply answers the call and replies to the email in under 60 seconds — so the job is booked before a competitor picks up.
The leaks are almost always about speed and timing — not price.
No-heat and no-cool calls spike nights and weekends — exactly when your office is closed and techs are asleep.
A homeowner with a broken system won’t wait for a callback. Whoever answers first usually gets the job.
A missed call rarely leaves a voicemail. It just dials the next contractor — and you never know it happened.
Form fills from your site, Angi, and Yelp sit unread until morning, by which point they’ve booked elsewhere.
Connect once, then every lead gets answered — day or night.
Forward your business number to your CloseReply number and connect Gmail in one click. No new hardware.
The AI picks up calls you miss and replies to every email — capturing the problem, address, and urgency in your voice.
Appointments and messages land in your inbox and dashboard. Urgent or angry leads get flagged straight to you.
The features that matter most for your business.
For HVAC, the job usually goes to whoever responds first — not whoever is cheapest. Studies on lead response consistently find that responding within a few minutes dramatically raises the odds of winning the customer, and most contractors simply can’t be at the phone and on a job at the same time.
CloseReply closes that gap. It answers the calls you’d miss and replies to every email in seconds, in your tone, so a homeowner with a dead furnace at midnight gets an immediate response from you instead of a voicemail box.
You wake up to booked appointments and qualified leads — not a list of missed calls you’ll never recover.
Yes. CloseReply runs 24/7. When an emergency call or email comes in after hours, the AI answers or replies within about 60 seconds, captures the problem and urgency, and books or flags it to you immediately.
No — it backs them up. CloseReply catches the calls and emails your team can’t get to (after hours, on jobs, during peak season) so no lead falls through the cracks. Anything complex is escalated to a human.
Yes. On Growth and Pro, CloseReply can collect the details needed to book and sync to your Google Calendar, then send you a notification for every booking.
Yes. You keep your number and simply forward calls to your CloseReply line — all calls, or only the ones you don’t pick up. Setup takes about a minute.
Most HVAC businesses are live in under 10 minutes: connect Gmail, forward your number, add your services and hours. No code or IT team needed.
Set CloseReply up in under 10 minutes and let it answer the next after-hours emergency for you.
Start Your Free Trial ↗ 7-day free trial · no contract · cancel anytimeCloseReply responds to and qualifies inbound leads; it does not provide emergency dispatch or equipment advice. Pricing and features current as of October 2026 — verify at signup. Results vary by business and lead volume.